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Project Operations Coordinator

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Job Description

Location: Sunnyvale, CA

The Project Operations Coordinator is a key player in the timely flow of customer order processing. The role supports received orders from customer sites, internally distributing & coordinating their flow according to standard procedure through the project lifecycle. A key aspect of the position is the data entry of testing results and expended lab time. The individual successful in this role demonstrates initiative to embrace & continuously improve overall process flow, develop effective working relationships with the lab staff, and a focus that ensures accurate data transfer.

Salary Range: $25.00 – $35.00 per hour

Type: Full Time Hourly, Mid-Shift 1pm to 9pm

Position Responsibilities

  • Coordinate the entire workflow of service orders from sample intake to data/reports deliverable to customers.
  • Register and distribute samples in a timely manner to the appropriate lab engineer or analyst.
  • Pick up completed sample analysis and conduct release of data steps after quality control checks including results and lab time expenditure.
  • Trusted communication link between teams / labs in support of efficient sample flow through the operation.
  • Awareness of repeat order cycles.
  • Assist in the order quoting process as needed.
  • Drive orders to completion working with tech and operations in highly efficient and timely manner.
  • Use Digital Platform applications and tools for managing workflow tasks and steps.
  • Support data collection of metrics and generation of operations reports.
  • Safely operate company vehicle to pick up and drop off customer samples.
  • Coordinate with others the return of samples to customer sites.
  • Focus during each step of the process to ensure the accuracy and completeness of given tasks.

Desired Qualifications


  • Individual Initiative, independence and reliability are a must.
  • Good communication skills, including listening and capturing details, explaining unique circumstances from customer requests as well as internal team concerns.
  • Prior experience in executing on process flow and project completion that demonstrates a mindset to understanding the importance of each step of the project.
  • Experience in a lab environment is preferred, albeit orientation and training will be provided.
  • Demonstrated solution-oriented customer service and communication skills.
  • Willingness to adapt as the role evolves in either administrative or operations directions.
  • Must have a clean DMV and a valid California Class C driver’s license (insurance requirement).


  • Bachelor’s degree or equivalent.
  • Associate degree or equivalent and applicable experience.
  • Certification in Mechanical Engineering or Physics or equivalent, including military background, with applicable experience.


  • Be able to work swing shifts going from afternoon to evening (typically 1 – 9 pm Pacific Time).
  • Standing, walking, and sitting frequently during an eight-hour shift.
  • Able to lift 15 pounds safely with full dexterity to handle sample packages.
  • Able to operate a motor vehicle.
  • Mainly indoor temperature-controlled environments.

Working at Covalent

Covalent is an Equal Opportunity Employer and encourages candidartes with diverse experience sets to apply.

Covalent participates in E-Verify.

More About Covalent

Covalent Metrology Services Inc. is an advanced materials science and analytical services platform headquartered in the heart of Silicon Valley.

We have a proven track record of helping scientists and engineers from many of the most influential companies in the world better understand the optical, chemical, physical, and electrical properties of their new products and technologies. Our company succeeds through a unique combination of cutting-edge analytical instruments and a world-class team of scientists: enabling us to provide our clients actionable, accurate and affordable data and insights to accelerate the development of product and technology innovations.

Together with our strategic partners and clients, we are pushing the boundaries of materials science to develop new products and services that will revolutionize the industry as we know it. It is the Company’s mission to ensure that every company, no matter the size, has access to the data and expertise they need to science forward – faster, affordably and with confidence.